Deposit & Invoice Policy
This policy helps us protect the mission, plan responsibly, and deliver a smooth sponsor experience. It applies to sponsorships, vendor fees, and paid BGMD commitments unless otherwise stated in writing.
Deposits
Planning Lock-InHow deposits work
Deposits secure your sponsorship tier or commitment and allow BGMD to begin planning and purchasing.
- Deposit is required to confirm participation.
- Deposit amount and due date are listed on your invoice.
- Your sponsorship is not reserved until the deposit is received.
Invoices
Clear Due DatesInvoice expectations
All invoices include the sponsorship tier, deliverables, and the payment deadline.
- Invoices are sent by email to the primary contact.
- Payment must be received by the due date listed on the invoice.
- Late payments may affect delivery timelines and placements.
Refunds & Cancellations
Fair + TransparentGeneral policy
Because planning and purchases start immediately, deposits are typically non-refundable.
- Deposits may be non-refundable once planning begins.
- Refund decisions depend on timing, vendor commitments, and incurred costs.
- Rescheduling options may be offered when possible.
Frequently asked questions ▾
When is my sponsorship confirmed?
When BGMD receives the deposit (or full payment if required) and confirms your participation by email.
Can I split payments?
Possibly. If you need a split-payment plan, email Finance before the invoice due date to request approval.
Where should payment confirmations go?
Send confirmations (or payment questions) to Finance so we can track and receipt properly.
Note: This policy is operational guidance and may be updated based on event timing, capacity, and mission needs. Final terms are confirmed in writing for each sponsor or partner.