BGMD TEAM ONBOARDING • WEEKLY TEAM RHYTHM

Weekly Team Meeting Rhythm

This is the “heartbeat” of how we work together. These rhythms keep everyone in the loop while still respecting that most of the team also has other jobs, school, or family responsibilities.

Weekly Rhythm

Standing touchpoints we commit to

We keep our meetings focused, predictable, and worth your time. Most decisions and planning should happen in these rhythms, not in random late-night texts.

  • Weekly Operations & Programs Check-In
    1x per week (virtual) — Head of Operations, Programs, and key leads review what’s coming up, blockers, and support needs.
  • Weekly Partnerships / Development Touchpoint
    Quick sync to review sponsor conversations, grant deadlines, and asks that are coming up.
  • Weekly Social / Content Sync
    Aligns what’s happening in real life (meetings, wins, stories) with what shows up online.
  • Office Hours / Open Q&A
    A consistent time where team members can bring questions, ideas, or problems instead of trying to fix everything alone.
Communication Expectations

How we use time and messages

We don’t expect people to live inside Teams or email, but we do need basic response norms so work keeps moving.

  • 24–48 hours response time on non-urgent messages.
  • Use the correct channel (Operations, Programs, Partnerships, Social, Finance) so things don’t get lost.
  • Tag people when something truly needs their eyes (@Name inside Teams).
  • If something is urgent (safety, money, families, partners), use the process shared by Operations.
Bottom line: No one should be guessing “when do we meet?” or “where do I share this?”. These weekly rhythms are where we plan, align, and support each other.
Consistency Clarity Respect for Time
Sample Week

How a “normal” BGMD week feels

Exact days and times may shift, but this gives you a sense of how we like the week to flow once we’re fully up and running.

  • Monday: Light check-in messages, review calendar and priorities for the week.
  • Tuesday: Weekly Operations & Programs meeting; confirm logistics and to-dos.
  • Wednesday: Partnerships / Development touchpoints; follow up on emails and asks.
  • Thursday: Social / Content sync; align what we want to spotlight publicly.
  • Friday: Quick wins recap + any urgent notes for the following week.

As we evolve, this rhythm may adjust — but the goal is always the same: no chaos, no surprises, and everyone knows the “beat” of the work.

Monthly & Seasonal Rhythm

Monthly Rhythm

  • Monthly Team Huddle: Big-picture update on where we are, what’s coming, and any major shifts.
  • Metrics & Wins: Share small and big wins, stories from families, and what’s working well.
  • Adjustments: If something isn’t working, we name it and decide what to try differently next month.

Think of the monthly rhythm as a chance to zoom out and make sure the work still matches the vision.

Seasonal / Big Moments

  • Before launch: Make sure roles, tools, and key dates are clear for everyone.
  • Mid-season: Pause to collect feedback and adjust while we still have time.
  • After major events: Debrief what went well, what was hard, and what we’ll do differently next time.

Our work follows a rhythm: prepare, launch, deepen, celebrate, reflect. No one is expected to carry all of this alone — we move through it together.

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