BGMD TEAM ONBOARDING • CONTACT & SUPPORT

Who to Ask for What

You’re not expected to figure everything out alone. This guide shows you where to go with questions, what to email, and how we keep everyone in the loop.

Operations & Calendar
General Operations & Scheduling
Questions about: overall workflow, calendar changes, onboarding steps, internal systems.

Use this contact when you’re unsure where something belongs, when a date needs to move, or when you need clarity on “how we do things” at BGMD.

Email: operations@blackgirlmagicday.org
Calendar Onboarding Systems
Programs
Session Content & Girl Experience
Questions about: activities, curriculum ideas, session flow, experience for girls.

Use this contact for anything connected to what we’re actually doing with girls during programs or what the experience should feel like.

Email: programs@blackgirlmagicday.org
Curriculum Girl Experience
Partnerships & Sponsors
Sponsors, Donors & In-Kind Support
Questions about: sponsor outreach, in-kind product donations, follow-up with partners.

Use this contact when you’re talking to a brand, donor, or partner, or if you’re not sure how to respond to a sponsor email or opportunity.

Email: partners@blackgirlmagicday.org
Sponsors Partnerships
Social Media & Storytelling
Content, Posts & Visuals
Questions about: social posts, photo/video use, brand voice, captions, and content ideas.

Use this contact when you have photos from an event, ideas for posts, or questions about what is okay to share online.

Email: social@blackgirlmagicday.org
Social Brand Voice
Finance & Admin
Money, Forms & Approvals
Questions about: expense forms, reimbursements, budgets, or what needs approval before spending.

Use this contact before you commit BGMD to any cost, invoice, contract, or financial agreement.

Email: finance@blackgirlmagicday.org
Budget Expenses
Not Sure?
General Questions
When in doubt, send it here. We’ll either answer or route it to the right person.

It’s always better to ask than guess. Use this when your question touches more than one department or you’re not sure where it fits.

Email: hello@blackgirlmagicday.org
General Routing

Weekly Team Meeting Rhythm

We’ll have a weekly BGMD team meeting to stay aligned and keep the work moving.

  • Organizer: Head of Operations (meeting host and agenda owner).
  • When: Day/time will be confirmed via the BGMD shared calendar and Teams.
  • Where: Online via video (link in calendar invite).
  • Focus: Wins, updates, blockers, and what’s coming next week.

If you can’t attend, your weekly status email (see the box on the right) is how you keep the team updated.

Communication Protocol (Email-Based)

To keep things clear and documented, we use email as our main communication channel.

  • Primary channel: Email only (no group texts for official updates).
  • Weekly status email (required): every Friday by 5:00 PM (EST).

Your weekly status email should include:

  • What you worked on this week.
  • Where things stand right now (progress update).
  • Any challenges or blockers you’re facing.
  • What support, decisions, or answers you need.

This email is used in place of live updates if you miss a meeting. It helps us keep a clear record of the work and what you need to keep moving.

Onboarding complete. Welcome to the BGMD team.